A Guide to Choosing the Right Hotel for a Business Conference – Planning the Perfect Event

If you’re exploring options on hotels suitable to host a conference, here are some essential things to keep in mind that will help make the event truly memorable.

Choosing a Hotel

Not all properties are ideal for meetings, so be mindful to choose those that are suited for such events, usually belonging to the best business hotel chains. A central location and ease of access are two important factors to consider as well as the implementation of stringent health and hygiene protocols. For accommodation, the rooms should be spacious and feature aspects like a dedicated workspace and Wi-Fi access, while integrating technology and business amenities too.

Special Business Programmes

Some leading hospitality brands offer special programmes for corporate travellers; an ideal example is the Global Business Preferred Programme of the Park Hotel Group which provides access to its participating hotels in diverse locations along with special rates, free Wi-Fi, discounts on dining and exclusive perks. The group also offers a complimentary corporate self-booking tool that lets one manage business reservations, make bookings at negotiated rates and generate reports that will help in tracking.

The Right Venue

Of course, you should also check what kind of venues the hotel has for your conference and if it has a dedicated team of event specialists who will ensure all your requirements are met. Ideally, it should have versatile spaces that can be used for small or large conferences; some properties offer outdoor areas too, perfect for evening cocktails or dining. Aspects like restaurant-connected function rooms, high-tech audio-visual systems, advanced teleconferencing facilities and high-speed internet access should be available as well.

Onsite Amenities

Apart from facilities for conferences, the right hotel should have other onsite amenities that will help make for a memorable time not limited to just the event period. Having complimentary Wi-Fi that features high-speed internet with a stable connection and secure access is important. Additionally, the property should feature diverse dining options throughout the day along with a pool and a fitness centre, ideal for attendees staying at the hotel. Some hotels will even make transportation arrangements such as an airport limo service which will be useful as well.